Last updated: September 22, 2026
Who is responsible
Run With Me Seoul is an owner-led guided running business in Seoul, South Korea, operated by Quintin Willekens. It is the party responsible for the personal information described in this policy.
- Service name: Run With Me Seoul
- Business type: Sole proprietorship operated by Quintin Willekens
- Representative: Quintin James Willekens
- Business registration number: 501-14-72173
- Registered address: Unit 302, 24-3 Huiujeong-ro 7-gil, Mapo-gu, Seoul 04019, Republic of Korea
- Privacy contact email: quintin@runwithmeseoul.com
For privacy questions you can also use the contact method on the contact page.
Information collected
I collect only the information needed to answer inquiries, plan a safe run, provide the service, handle payments and refunds, and improve the website.
| Context | Information | Purpose |
|---|---|---|
| Inquiry | Name, email, message, dates, running preferences | Respond to the inquiry and suggest a suitable run |
| Booking | Name, email, phone, session date/time, group size, route, pace | Confirm, schedule and provide the run |
| Safety notes | Optional injury, accessibility or emergency-contact information | Plan the run safely and respond to incidents |
| Payment/refund | Payment reference, amount, receipt and refund status | Process payment, refunds, accounting and transaction records |
| Photos | Optional photos, video, testimonials and release choices | Private delivery to you or marketing use only if separately allowed |
| Marketing | Email or phone plus consent source and timestamp | Send optional updates only when you opt in |
| Website/cookies | Cookie choice, page events, device/browser data, approximate location | Run the site, remember choices and measure usage if allowed |
How information is used
- To reply to your message or booking request.
- To recommend a safe route, pace and meeting point.
- To confirm, deliver, reschedule or cancel a run.
- To process payments, receipts, refunds and accounting records.
- To send photos privately when you ask for them.
- To publish photos or testimonials only with separate marketing-use permission.
- To send marketing messages only when you opt in.
- To protect the site, prevent abuse and understand site performance.
Retention and deletion
- Inquiry records with no booking: usually deleted after 1 year of no further contact.
- Booking, payment, cancellation and refund records: kept as needed for Korean transaction, tax and dispute records, generally up to 5 years.
- Consumer complaint or dispute records: generally kept up to 3 years.
- Optional health, accessibility and emergency-contact notes: deleted 30 days after the run unless needed for an incident or dispute.
- Private customer photo delivery copies: deleted after delivery or within 30 days unless you ask otherwise.
- Marketing subscriptions: kept until unsubscribe, with minimal suppression records retained to respect opt-outs.
- Raw analytics data: kept for the shortest practical period, targeted at 14 months or less.
Vendors, outsourcing and overseas processing
The site may use vendors for hosting, email, payment, booking, analytics and marketing. Some vendors may process information outside Korea.
The name, email and message you send through the contact form are transferred to email services in the United States in order to reply to you. That transfer is made with your consent under Article 28-8(1)(1) of the Personal Information Protection Act, and Article 28-8(2) requires us to tell you the following.
- What is transferred: your name, email address and message.
- Where, when and how: the United States, at the moment you send the form, over encrypted transport (HTTPS/TLS).
- Who receives it: the vendors in the table below. Their contact details are published in their own privacy policies.
- Purpose and retention: answering your inquiry. Destroyed once the retention period for that inquiry has passed.
- How to refuse: if you do not tick the consent box you cannot send the form, and can contact us another way instead. Refusing does not restrict your use of this site.
| Vendor | Role | Country | Status |
|---|---|---|---|
| Cloudflare | Hosting, CDN, DNS and security | United States / global infrastructure | Active |
| MapTiler | Map tiles and styles | Switzerland / global infrastructure | Active |
| Resend | Contact-form email delivery | United States / global infrastructure | Active |
| Google Workspace | Business email and documents | United States / global infrastructure | Active |
| Google Analytics 4 | Optional analytics | United States / global infrastructure | Optional; consent-gated |
| Microsoft Clarity | Optional analytics/session insight | United States / global infrastructure | Optional; consent-gated |
| Payment provider | Payment, receipts and refunds | TBD | Not selected |
Payment and booking are currently handled directly by email and KRW bank transfer or cash. When an online payment or booking provider is added, its name and country will be listed in the table above.
Your rights
Subject to Korean law, you may ask to access, correct, delete or stop processing of your personal information, or withdraw optional consent such as marketing or photo-use consent.
I may need to verify your identity before acting on a request. Some transaction records may need to be retained for legal, tax, accounting or dispute reasons even after a deletion request.
Personal information protection officer
Article 30(1)(6) of the Personal Information Protection Act requires this policy to name the officer responsible for personal information handling and for complaints and remedies. That is:
- Name: Quintin James Willekens
- Position: Owner
- Email: quintin@runwithmeseoul.com
- Phone: 010-2720-9604 (from outside Korea: +82 10-2720-9604)
Privacy contact
For privacy requests or questions, use the contact page or the privacy contact details listed in the Who is responsible section above.
Changes to this policy
This version takes effect on September 22, 2026. Earlier versions, and what changed in each, are listed below.
- September 22, 2026: Analytics now loads only after you opt in, and wording throughout the policy was corrected to match what the site actually does.
- September 7, 2026: The overseas transfer of inquiry emails is stated explicitly, and the personal information protection officer section was added.
- August 23, 2026: The map tile provider (MapTiler) was added to the list of processors.